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Grants Coordinator Position Description

Position Description

Position Title:

Grants Coordinator


Direct Reports:




Can be based at any Alliance Hospice (Hospice North Shore, Hibiscus Hospice or Warkworth Wellsford Hospice)



August 2017


Reporting To:

Fundraising Manager



0.4FTE (16 hours per week)


Position Objective

To manage the Northern Hospice Alliance grants programme including retention of existing funders, development of new grant opportunities and day to day management of the grants programme to meet or exceed budget expectations.


Key Accountabilities and Expected Results


Expected Results


  • Work with the Fundraising Manager to develop and implement a strategy for Grants across the Northern Hospice Alliance.
  • Works with the Fundraising Manager to set annual budgets for the Grants portfolio and takes responsibility for ensuring the financial performance.

Grants and Trusts

  • Devise and implement plans to develop and strengthen relationships with existing and prospective trusts and foundations to meet agreed financial targets
  • Manage trusts and grants fundraising budget, generating income of $1.2M+
  • Ensure accountability requirements for each grant is fulfilled including correct distribution of funds to services and appropriate paperwork completion
  • Develop a business plan for major funders to maximise level and longevity of return
  • Pro-actively identify, research and develop new funding opportunities
  • Develop effective relationships with internal and external stakeholders to identify fundraising opportunities and enable achievement of fundraising targets
  • Produce high quality communications to support the fundraising case in line with targets
  • Research projects requiring funding and acquire detailed project information in order to build a compelling cases for support
  • Maintain the fundraising database to ensure accurate data is available for analysis and planning.
  • Prepare monthly reports for Fundraising Manager

Supporter Care

  • Delivers a high standard of Hospice care, including responding to supporter correspondence and queries
  • Maintains the supporter database as appropriate


  • Contributes to a positive team environment
  • Adopts an open approach to working across teams to achieve a shared goal.
  • Openly and effectively communicates to all stakeholders and shares knowledge for the benefit of all.

Health & Safety

  • Actively promotes a safe workplace and health and wellbeing of staff
  • Complies with and contributes to Health and Safety systems and Emergency procedures in place throughout organisation
  • Reports all departmental accidents and incidents/near misses accurately and in a timely manner.

Any other Reasonable Duties

  • Any other reasonable duties as required by the Fundraising Manager in order to support a happy, safe and high performing work environment.
  • Meet employee responsibilities in accordance with Appendix 1.


Important Working Relationships


  • Fundraising Team
  • Finance Team
  • Clinical Team
  • Staff across the Northern Hospice Alliance


  • Trust and Grant bodies


Person Specification



  • Minimum of 3 years’ experience working as a successful fundraiser ideally in the not-for-profit sector.
  • Successful track record in achieving fundraising or financial targets
  • Excellent relationship building and networking skills
  • Exceptional communication skills (listening, verbal and written)
  • Exceptional research and information management skills
  • High level of accuracy and attention to detail
  • Highly organised, approachable and collaborative working style
  • Excellent IT skills including the ability to use databases to manage supporter relations.
  • Flexibility to work outside normal working hours as required.
  • A valid, clean full driver’s licence
  • Meets the Behaviours as set out in Appendix 1.
  • Experience working in the not-for-profit sector.
  • Relevant Tertiary Qualification in either Fundraising or Marketing





Appendix 1

General Responsibilities of an Employee of the Northern Hospice Alliance.

The following responsibilities are shared by all Northern Hospice Alliance staff. Please read this section carefully as it contains important information that applies to your role every day.

General Responsibilities


What’s Expected of You

Professional Standards

  • Maintain any qualifications, including registrations and practising certificates, required for legal and safe practice
  • Keep yourself up to date on knowledge, best practices and legislation relating to your work
  • Make a personal contribution towards effective and efficient working relationships with your team and other NHA Teams
  • Ensure you carry out your work in a way that is customer focused and meets professional standards
  • In conjunction with your manager, identify your own training needs and plan to meet these needs
  • Manage your own time and prioritise your work effectively.

Legislation, Regulations and Organisational Policies

  • Be familiar with and adhere to the provision of:
  • All relevant acts and regulations
  • All organisational policies
  • Relevant procedure manuals.

Health and Safety

  • Carry out work in a healthy and safe manner
  • Encourage and assist others to work in the same way
  • Report and rectify any unsafe workplace conditions/practices
  • Complete an accident report for any accident, injury or near miss which has taken place at work in a timely manner
  • Co-operate with, support and promote health and safety actions and initiatives in the workplace
  • Read and understand the health and safety manual and the emergency plan
  • Keep your knowledge of identified hazards up-to-date.


  • Adhere to the Privacy Act 1993 and the Health Information Privacy Code 1994 and subsequent amendments in regard to the non-disclosure of information
  • Strict confidentiality of patient, applicant and employee information is maintained at all times.


  • Thoughtful of other people and take time to put yourself in other people shoes
  • Positive about what we can achieve, high standards and motivate others to achieve
  • Open, flexible and accepting of challenges
  • Treat others as you would like to be treated
  • Honest with yourself and with others
  • Resources are used thoughtfully and effectively
  • Behave and work in a responsible and ethical manner that is consistent with your profession
  • Understand that everyone has a voice and therefore you listen, acknowledge and respond appropriately
  • Recognise that each individual brings unique qualities to contribute to the group.